Terms & Conditions

Conditions of use

1. Only nominated users may access the system and must not share their password with anybody.

2. Usernames and passwords are not transferable. The organisation’s Sponsor is responsible for informing the Children’s Services Information Systems Team that an individual is no longer an authorised user.

3. The system must only be accessed by users in a secure environment where non-users will not inadvertently view information held in the system. The user will not leave a computer logged on to the system unattended.

4. All information entered into the system must be accurate and up to date.

5. Users will not transfer or disclose data from the system to any other person other than those authorised.

Data Protection, Audit and Computer Misuse Act

When accessing the data about individual people in this database you must recognise the privacy of that data and at all times comply with the Data Protection Act 1998. You must ensure in particular that your use of the data to which you have access is consistent with the purpose for which access has been granted.

You must ensure that data is processed securely and is not subject to any unauthorised use or disclosure. Unauthorised use of Bolton Council systems is prohibited and is an offence of the Computer Misuse Act 1990. Unauthorised disclosure of personal data knowingly or recklessly to another person is also prohibited and is an offence under Section 55 of the Data Protection Act 1998. Browsing records that have no link to a user’s workload is strictly prohibited. A history of all records accessed is recorded and routinely audited. Any unauthorised use or breach of the conditions of use will result in access being revoked and may also result in legal action.